The Reserve Data Analyst Study

Our reserve studies have numerous sections that address different aspects of the budgeting process. You will find a summary of the findings, component list, project expenditure reports as well as a table of contents and index for easy navigation of the reserve study. Below are screenshots of a typical study with comments on each section. Click on the picture to enlarge. 

Table of Contents

The Table of Contents lists each section of the reserve analysis study with the corresponding page number the section begins on. Utilize it to easily navigate throughout the reserve study. This along with the Index is an excellent tool we provide to our Clients in each reserve study. 

Summary Page

The findings of the reserve study are summarized for the reader. This includes a percent funded calculation and an ideal reserve account balance (Fully Funded Balance). Each funding plan allocation rate is summarized per year, month and per unit per month.

Reserve Analyst Comments

This page will outline any specific concerns or areas of clarification the reserve analyst has as well as list any special assessments, loans or other revenue sources to fund the reserve account that have been implemented or are planned per the Clients information to us. 

The Component List

The Component List shows the funded and unfunded Components. The components are listed either alphabetically or per a Client requested format (building, category, etc) and have their projected replacement years, useful life, remaining useful life, unit cost and current total cost.

Excluded Components

This page lists the components which have been excluded from the component list due to a variety of reasons such as being a long life component or due to it being the Unit Owner's responsibility. Additionally component which are considered a gray area by communities are discussed here (e.g. per interpretation of their governing documents. 

Current Cost by Category

This chart illustrates the current cost breakdown of the Component Categories in the community. Special attention should be given to those component categories which take up a bulk of the % of the current cost as these may require significant planning to adequately budget for their replacement.

Percent Funded Chart


This chart compares three funding models (typically the Fully Funded Model, Recommended Funding Model and Baseline Funding Model) by the percentage funded, annually over the 30 year timeframe of the reserve study. Note that the Recommended Funding Plan increases the Association's percent funded level to 100% funding within the timeframe of this study.

Reserve Account Balance Chart


This chart compares the annual year-end balance of the funding models (typically the Fully Funded Model, Recommended Funding Model and Baseline Funding Model) over the 30 years covered in the reserve study. Note that while the reserve account balance could not realistically be in a negative territory it is reported this way as a visual representation of the amount that the reserve account is projected to be in shortfall (if applicable).

Reserve Account Expenditures Chart

This annual expenditure chart shows the projected expenses over the 30 year period of the reserve study. Special note should be made of years when there are very large expenses (peak years) as these have proved to be most difficult to budget for; these large expense years are generally infrequent but make up the bulk of the expenses for most of our Clients.

Funding Model - Summary

A Funding Model Summary for each reserve funding model is in the study. Typically at a minimum Recommended, Baseline and Current Funding Models will be included. Includes comments about the adequacy for the funding plan plus positive and negative factors for each. Again broken down to monthly contribution amounts.

Funding Model - Projections

Funding Model Projections for each reserve funding model in the study. Typically at a minimum Recommended, Baseline and Current Funding Model Projections will be included. The list includes annual contributions, interest earned, annual expenditures, projected year-end balance the fully funded balance and percent funded for each year of the study.

Fully Funded Balance Formulas


This page shows the Fully Funded Balance (FFB) for each component which when added up equals the Fully Funded Balance (Ideal Balance) provided in the reserve study. Note that this is not the total cost of replacement or the cost to rebuild the building but is a number that is an ideal reserve account balance at one point in time. 

Annual Expenditures Report

Annual expenditures indicated by components repair / replacement projects in each year of the reserve study as well as total accumulated projected costs associated with them in each of those years. The expenditure reports are provided in various formats including a spreadsheet over the thirty years covered in the study.

Component Detail Reports

Detailed commentary for each component including current costs, useful life, remaining useful life, next replacement year, location, measurement information, maintenance, repair and replacement suggestions. Photographic inventory will include pictures of condition deficiencies noted or areas of concern.

Component Expenditures


This spreadsheet format is commonly utilized by accountants or bookkeepers and shows the components, their respective replacement years and their projected costs in those years. 

Component Index

Utilize the Component Index page at the end of the study to easily look up component detail locations in the report. This is extremely useful for larger communities as reports can be hundreds of pages long.

Calculations, Definitions & Disclosures Indexes

These indexes show the mathematically formulas utilized in the reserve study, definitions utilized and disclosures for the reserve study which include statutory requirements and designation requirements.